more course practicals
managing projects 2
venture cup
Customer needs, metrics, screening and scoring
Agreement of Assignment of Rights
Design Brief Template
Project application
The PDP-course (Product Development Project) is a whole-year course, where the students from different disciplines, such as engineering, industrial design, marketing, cognitive science, meet. No matter what your background is, your skills and expertise will be highly valued on the course.
The PDP-course has been organized in its relatively standard format since 1997. Since then, 126 projects have been carried out and no two projects have been alike. Most of the projects are given and sponsored by both foreign and domestic companies, who search for fresh ideas and prototypes developed by the young, open-minded and enthusiastic students – You.
At start, an introductory theory package and training workshops on product development will be held. We hope this will accelerate and support your and your team’s team building and successful project planning. A typical project includes phases of getting familiar with the challenge, searching for information, creation of concepts, decision making and detailed computer aided engineering. Finally, the manufacture, assembly and testing have proved to be some of the most valuable learning experiences.
Project goals for every team:
Educational goals for every student:
As this a TKK-course, every project and student has to be evaluated. Every team has the possibility to decide between a team and an individual grade. Every team has to decide this by CPM2 (week 46). The grading is done on basic TKK level 0…5
The following elements of the project are considered in evaluation:
Four parties are involved in project evaluation:
The most divergent vote will be eliminated and the Team grade is the average of the 5 most meaning votes.
The first month can sometimes feel a bit exhausting and confusing. Most of the trainings and workshops are organized in the beginning of the course. This is only because we want to ensure that every project gets started fluently and that every team has the needed skills and knowledge in order to start the project work efficiently. We are not out here to stress you on purpose.
Every student applies to the projects with a free form application. In your application you should address at least the following aspects:
DEADLINE FOR THE APPLICATIONS IS Thu 17.9.2009 23:59
ON-LINE: www.pdp.fi/apply
BY EMAIL TO: Wycliffe.raduma@tkk.fi or kalevi.ekman@tkk.fi
OR PAPER: Deliver to the PDP post box in Design Factory (Design Factory P.O.Box 7700 FI-02015 TKK Finland Betonimiehenkuja 5 Espoo)
This does not concern students outside of Finland. If you are not sure that your student activity has been registered in TKK, you may want to confirm the situation with JOO-coordinator:
A PD6 (Product Design in 6 hours) workshop will be organized between every project team and company representatives. The design briefs are based on the project briefs provided by the sponsoring companies, so the workshop supports the project kick-off. The aim of the workshop is to get the projects going on efficiently by enabling productive idea generation and exchange of ideas already in the beginning of the project. The project goals and aims are clarified between the parties simultaneously. The workshop also aims to support and enhance the forming of healthy team spirit.
Checkpoint meetings (CPM) are sessions where the project team and the tutoring staff meet in a very informal spirit. The purpose of the CPMs is to have regular communication between the project team and the tutoring staff – we are interested in what you are doing and how things are going. CPMs are not sessions you should be afraid of. There are some deliverables for the CPMs, like project plan, but their only purpose is to ensure that the projects progress.
Every team prepares a short ppt-presentation of the progress of the project.
We hope that as many project team members could participate as possible. Remember that as this is a moment for us to see how you are doing, this is also a good session for you to ask us anything you have on your heart so that the whole tutoring staff is present.
Agenda
The meetings shall take the time that is needed, however, not more than one hour. We would like to remind that the CPM has both formal and informal sides:
For CPM1, every team prepares:
The meeting agenda is based freely on the following main topics:
Review from start
-to recall the starting point
-what has happened since the beginning
-major changes in goal setting (if any)
Checking the deliverables:
-project plan
-flyer
-web site
-assignment of rights
Periodical report (applied to your project)
-project progress and achievements (what has been done since the beginning), e.g.
-user / customer studies
-specifications defined
-concept creation
-practical studies, testing, prototyping
-etc
-plans for the next period
-changes in team
-hours spent
-budget situation
-surprises
-problems, challenges, threads
-lessons learned
-questions, ideas, experiences to be shared with others
Remember: safety come always first! And have fun!
Agenda
The meetings shall take the time that is needed, but not more than 1 hour. Based on the experiences from CPM1, we would like to remind all teams to also remember to return us the A4 summary sheet. And just to remind you: CPM has both formal and informal sides:
For CPM2, every team prepares:
The meeting agenda is based freely on the following main topics:
Review from start (but very shortly!)
-to recall the starting point
-major changes in goal setting (if any)
Checking the CPM1 deliverables situation
-project plan: adjustments, comments
-assignment of rights
-flyer / website
Periodical report (applied to your project)
-project progress and achievements (what has been done since CPM1), e.g.
-user / customer studies
-specifications defined
-concept creation
-practical studies, testing, prototyping
-etc
-plans for the next period
-changes in team
-hours spent
-budget situation
-surprises
-problems, challenges, threads
-lessons learned
-questions, ideas, experiences to be shared with others
Remember: safety come always first! And have fun!
This is a project course. The projects are done in teams, but every team consists of students like You. This means that you have certain responsibilities both to yourself and to your team, but you also have tutoring staff to turn to when you have questions. Remember, You are never alone!
You have the following tutoring staff to help you:
Kalevi “Eetu” Ekman
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Wycliffe ”Wyc, Wiki” Raduma |
Course Coordinator |
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Eero Tuhkanen |
Laboratory Technician |
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Vesa ”Vesku” Sääskijärvi |
Laboratory Manager |
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Kari Kääriäinen |
Protoshop expert, Nokia |
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Peter McMahon |
Design Assistant |
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George Atanassov |
Desing Factory Technician |
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As a student you have certain responsibilities:
You must:
You should:
You could:
Every project team has a project manager. Project managers are chosen among the voluntary course students. The manager’s job includes challenges such as planning, execution, project management, controlling of activities, but it also offers the best possible learning experience, established status and the 110% support of Design Factory staff!. We also offer the course Kon-41.4102 Special course on PDP management (2 ECTS) for project managers, during which a thorough training on project management, tools and methods will be given to the managers.
IF YOU ARE APPLYING AS A MANAGER BE PREPARED TO BE AT THE DESIGN FACTORY FOR THE FOLLOWING EVENTS:
Creation of teams & Kick off training
Fri, 18 September, 13:00 – 17:00
Project Manager training Day 1
Fri, 25 September, 09:00 – 17:00
Project Manager training Day 2
Sat, 26 September, 10:00 – 17:00
On this course you have possibilities to integrate other studies to PDP (or to link PDP to your other studies). During the project year 2009-2010 you have (at least) the following options:
You can integrate your language studies (English) to PDP. The course code is Kie-98-.1502 Directed Study in English.
Students are selected from those studying according to the old system. This course partly (1-3 cr) fulfils the university foreign language requirement.
For further information, contact Lena Hillebrandt.
Tel:050-5122578, 451 4280
E-mail: lena.hillebrandt(at)tkk.fi
IDBM-students from other universities than TKK can use this course as their IDBM-studies at TKK. For HSE-students this course can also be included in the Master’s Studies of Marketing.
Because the project ideas are provided and sponsored by companies, we have some regulations for contracting policy. Every student must sign an “Agreement of Assignment of Rights”-form. With this form the students assign the rights concerning the results of the project (reports, models, prototypes, inventions…) to TKK. TKK also makes a research contract with the sponsoring company about assigning the rights further from TKK to the sponsoring company.
Should the students come up with an invention that requires some sort of protection (patent etc.) and the sponsoring company wants to take possession of that specific invention; the sponsoring company will pay a fee to the inventor(s) according to their own Law of employee inventions.
Some projects also require the team members to sign non-disclosure-agreements (NDA).
Project work always has the challenge of communication. Project work in large, multidisciplinary teams, whose some members may live in a totally different continent, has even greater challenges in communication. In addition to communicating within your own team, you need to communicate with your sponsoring company, possible sub-contractors, personnel, other teams…
Good communication in your own team is of the most importance. Good communication means that everybody feels that they can speak about anything to anyone. Remember, good communication also means that you don’t always agree on everything an may even argue about things. But remember that the things argue, not people!
On course matters the main information and communication channel is pdp.fi and dropbox. All the needed material and information will be published through pdp.fi and every team will have their own dropbox return folder to publish information for the course staff and vice-versa. Every team should publish short updates monthly onto the PDP wall (Design Factory corridor) for other teams so see what is going on (that way you will also see what is going on in other projects).
The project flyers work as a business card to your project team and the project itself. Every team returns the flyer files to dropbox return folder. The deadline for returning the flyer files is on Mon 19.10 12:00!!! Printing you can do either yourself or through the design assistant, Peter McMahon, who will be at your service. Good examples of old flyers are on the PDP wall.
Remember that the flyer should include:
Usually 200 pieces is enough. Flyers are delivered to sponsors, suppliers, partners, the Design Factory laboratory and teaching staff other personnel and in some cases even for the media. Inka will help if you dare to ask ;)
10 pieces to the Design Factory lab
20 pieces to Eetu
20 pieces to Wyc
Deadline for the web sites is also October 19th. Every team may design as sophisticated web page as they wish. The easiest way for the team is to purchase their own domain. Don’t forget to print your web address to your flyer! Tip: the dropbox public folder is good for easily updatable web elements. If you want to shorten your website adress, try dy.fi.
When keeping a presentation, always remember who your target audience is (sponsoring company, other team members, other students etc.). Picture yourself as the target audience and think which aspects of the project might interest them (the process, some details, team members and group composition, the outcome and prototype etc.)
Every team must return at least two reports: the project plan and the final report. This is not a report-oriented course and we (the tutoring staff) do not give any detailed specifications about what the reports should look like – that is something that every team agrees and decides with the sponsoring company.
The projects end with a seminar and prototype exhibition; Gala2010 on Fri 23.4. Every team will present their projects with a prototype/prototypes and a A0 poster (+ other material that the team sees necessary). The Gala will be held in the premises of Design Factory. More detailed schedule will be informed closer to the Gala date.
Every student must have a working student e-mail address. That e-mail is to be used for communication with sponsors, tutoring staff etc.
Is one the Factory projects of the Aalto-university. You are the second PDP generation and privileged students that have access to the new and renovated facilities. Facilities, which will never be finished, but they will be constantly updated; what doesn’t work, will go. Design Factory provides you with facilities for individual work, teamwork, holding meetings, meeting with friends, user observation, web conferencing, construction and prototyping, brainstorming, taking a break, learning about materials and their uses, painting, hands-on activities etc…
Otaniemi Protoshop, http://www.protoshop.fi is for convenient purchasing of materials and services. When visiting Protoshop, register both your own name and your project name. Cash is NOT needed as the invoice is sent directly to TKK. For budgeting purposes, do ask the cost of the purchased items.
Address: Hämeentie 135C, bus 506 goes straight from TKK to UIAH. UIAH has facilities for additional prototyping.
Other departments in TKK have facilities for some special needs that you may need. When such need occurs, try to find a suitable facility or contact the tutoring staff.
Special trainings and workshops are organized during the academic year. Most of them will be during the first academic period. The purpose of these trainings and workshops is to provide every team with sufficient knowledge on project work.
Thu, 8 October, 09:00 – 15:00
DF- Puuhamaa
Two persons from every project has to participate in Safety training. Managers should inform the course assistant who are participating to the training. Names and contact information. The training will be held by Lasse Wallius and Andy.
Tue 6.10 DF-Stage
Every Team must choose an economy officer. This person is in charge of project’s economy. All purchases go through this person’s supervision. The budget will be inspected in every Checkpoint meeting. Training for the economy officers will be held by Viltsu & Wyc. TRAINING IS IN FINNISH ONLY!!
If you are willing to produce parts in the machine shop (Metal workshop). You should contact Vesku, Eero, Kari or George, and find out what you can do. These people might be able to manufacture certain parts for you if you if you talk to them and discuss the production possibilities. The worst they can do is point you in the right direction.
Mon 19.10 17:00-19 Designer’s evening 1
For project managers and designers (perhaps one engineer too). The designers role in the product development process. Managers and designers working with a group of engineers. Discussion, exchange of ideas and thoughts.
Tues 1.12 16:00-18:00 Designer’s evening 2
Follow up on the designers role in the process. Discussion, problems and solutions.
Mon 28.9 09:00-16:00 Creativity techniques (half of the PDP students)
Fri 29.9 09:00-16:00 Creativity techniques (other half of the PDP students)
DF-Puuhamaa
Researchers from TU Graz will be holding seminars on Creativity techniques. 3-4 members from each team will participate in the trainings. We highly recommend these modules for managers, as they are of high value to your project especially in the beginning of the project.
Recomended chapters for PDP:
Contact the Economy Officer
Protoshop in Otaniemi
Starkki
Bauhaus
Others
Here is a list of all the deliverables that you may come across on the course
Project application
Design Brief
Assignment of rights
Non-disclosure-agreement
Project plan
Project web site
Project flyer
Budget reports
Workload reports
Final report
The Prototype
